Committee meeting minutes

     Metropolis Planet Reporter Terra Temple

 

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November 18^th, 2008 meeting

Meeting called to order by Chairman Bill Carrell followed by roll call with 12 of 14 members present.  Minutes read and approved. 

Following lunch, Rudy introduced Mike Murray, Director of Hope Light Foundation.  Mayor McDaniel expressed appreciation for each member giving time to the project. 

Sheryl Durham reported Tourism grants cannot be given for Cancer Awareness.  Partial grant for Light House as Tourism Attraction slight possibility toward estimated cost of $200,000.00 to $300,000.00.  Since Light House is big draw, she will contact authorities again. 

Don Snodgrass suggested our web site be printed in Planet. 

Rudy Bess and Bill Carrell reported on TV and radio appearances which will be added to our web site.  Rudy also reported Metropolis Library should be interim information site.  Motion made and passed.  A fund raising running event with Margie Martins and Janet Foster leading and planning was discussed.  No date set. 

Donation thanks you’s, decided at these levels:

                $100 - $499; Thank you card

                $500 -$999;   Card & Certificate

                $1,000 and up; Thank you card, Certificate and perhaps brick given as on site recognition

 

Don Snodgrass updated that LaFarge may donate concrete for project.               

Rudy presented $2,000 from Foundation Funds to Metropolis project. 

Bill Carrell had checked with authorities and no problem exists with use of fireman’s’ boot in our ads. 

Rudy Bess stated that Hope Light Project is now linked to the Hope Light Employer ID number as the D.B.A. with the IRS and State of Missouri files.  He will report at next meeting on progress of architects on getting permission and specs from Corps of Engineers for project. 

Mary Bremer reported that Rock of Ages Monument Co. in Vienna can do bricks with 3 lines of 13 – 16 characters ¾” high for $17.59.  Agreement followed they should do any future brick project for us.  They deliver bricks. 

Discussion followed concerning way to contact American Cancer Society.  Subject tabled. 

Meeting adjourned.  Next meeting December 9^th @ 11:45 a.m. in Council Chambers.

 Mary Bremer, Secretary

 

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December 9th, 2008 meeting

Meeting called to order by Chairman Bill Carrell

Followed by Roll Call with 12 of 17 members present

 

Bill Carrell reported he had sent 269 letters out for donations. Member encouraged to get copies of letter to send out also.  Bring to Deneal at Mayor’s Office for City Stamp.

Sub-committees approved as following;  first name is chairman;

A.   Finance;   Barfield, Carrell, Wehrmeyer

B.   Fund Raising and Events;   Clark, Bremer, Foster, Martens

C.   C.I.C. (includes training of Volunteers);  Mumford, Farley, Fuqua, Rudy Bess, Sommer, Laird

D.   Facility design and Construction;  Carrell, Abell, Rudy Bess, Durham

E.   Web-site Maintenance;   Don and Pat Snodgrass

 

Sub-committee Chairman can add community individuals, hold meetings between regular meetings, assign duties and report monthly to committee.

 

Don Snodgrass presented copies of proposal to American Cancer Society at Marion for partnering on Hope Light Project.  Offer turned down.  Discussion of options to deal with situation followed. 

Motion made and passed without opposition for Snodgrass to inquire of those above Marion if possible American Cancer Society can assist in any way with Hope Light Project.

 

Snodgrass reported article in Planet will publicize Web-site.  Also LaFarge re-affirmed gift of concrete for project.

Chairman Carrell presented certificates of appreciation to Secretary Deneal for helping members.

Rudy Bess reported National Cancer Institute’s cannot help with Project.  Also Vikki Henley and Deborah Sommer are now members and working with Sharon Mumford displaying cancer info at Library.

Mark Dillon reported both Coast Guard and Corps of Engineers will give permission and any requirements for construction of Light House.  He presented drawing concept showing Info building slightly larger than original plan.

Discussion followed with general acceptance of plan.

Project permission time is 3 months.

Earthquake protection built in.

 

Sharon Mumford expressed concern about getting future volunteers to work at and secure site.

Others agreed.

 

Meeting adjourned.

 

Next meeting, Tuesday,  January 13^th, 2009 @ 11:45 a.m.

 

Mary Bremer, Secretary

 

Members Present:

Sue Barfield                                                       

Rudy Bess

Mary Bremer

Bill Carrell

Mark Dillion

David Fuqua

Vikki Henley

Billy McDaniel

Sharon Mumford

Don Snodgrass

Pat Snodgrass

Deborah Sommer

 

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January 13^th, 2009

Minutes

 

Meeting called to order by Chairman Carrell, followed by roll call with 11 members present

 

Rudy Bess reported architect Dillon is talking to Corps of Engineers and Coast Guard.  Main concern is the lighthouse must be elevated above flood damage possibilities.  Working light will flash 24 hours with perhaps a shield to block light for neighborhood.  Rudy has talked to volunteer groups at S.I.U and Belleville concerning help for Cancer Run perhaps in August.  He has also talked to Community Foundation of West Kentucky about Dr. Miller’s contribution.

 

Chairman Carrell gave up-date on Sub-Committees appointed in December.  Pearl Davis, new member, gave report on her participation in “Sisters Study Program” where one sister had cancer and the other did not.

 

Don Snodgrass reported help from American Cancer Society is dead issue.

Sue Barfield report 12/31/08 balance of $5,395.00

Chairman Carrell had to leave meeting at 12:30. 

Rudy Bess chaired remainder of meeting in Vice Chairman Wehremeyers absence.

 Print-out of 4 project options were passed resulting from teleconference held Friday with Design and Construction Sub Committee.

Option 4 was recommended by Committee and Rudy offered motion on acceptance of Option 4.  This involved building lighthouse with teal day mark as Phase One of project with assumed

cost of $100,000

 Open discussion followed with all members present expressing thoughts on overall problems and possibilities of entire project:

 1.  Need for Cancer Info Center with great facilities at Library available without building one.

 2.  Asking for donations before permission granted by Corps of Engineers and prior to having what we will build at project site.

 3.  Overall concept and need for project

4.  Sheryl Durham reported no grant possible if any connection to cancer.

 5.  Library participants concerned donation letter says C.I.C. will be at Library Feb. 09.  They have no training, personnel, volunteers or knowledge what a Cancer Info Center should offer.

 6.  Possible professionals who might service at C.I.C.

 

Results of Discussion:

 1.  Vote on Option 4 tabled till next meeting

 2.  Color of teal voted and passed for day mark band.  Teal is Ovarian Cancer color.

3.  No donation letters sent out until letter is revised about certainties of project.

 4.  Rudy Bess, Karen Laird, and Deborah Sommer will plan trip to St. Louis to observe Cancer Information Centers.

 

Meeting adjourned

Next meeting – Feb. 10^th, 2009 @ 11:45 a.m.

 

Mary Bremer, Secretary

 

Members Present:

 

Sue Barfield                            Rudy Bess                                Mary Bremer

Bill Carrell                               Andy Clarke                             Pearl Davis

Karen Laird                             Sheryl Durham                        Don Snodgrass

Pat Snodgrass                          Deborah Sommer

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April 14^th, 2009

Minutes

 

Meeting called to order by Chair Carrell followed by roll call with 16 members and 2 guests present.  Minutes corrected and approved.  Teresa Larrison told of extreme cancer experience with God as helper now Cancer Free.

Reports:

M. Dillon, Architect

Revised design will be light house with a kiosk, walk around, 38’ tall, 18’ as base.  Architect stated he knew of no requirements to raise light house above flood level.

Grant issues addressed.  Abell stated that OSLAD grants have strict guidelines and are very competitive.  Committee must decide who is going to drive project, the committee or D.N.R.  Many options discussed and extra building joining the light house suggested.  Secretary Bremer noted at previous meeting Committee voted to build just light house and put Info Center at Public Library.

Chairman called for motion to build light house as presented with possible later developments at site.  Motion made by Harris, second by Laird.  Motion carried.  No grant will be requested.

Rudy Bess

Fund raising posters presented for distribution.  He & CIC members will go to St Louis this week for observation of Cancer Info Centers.  Library Info Center up and running.

Chair Carrell

Chairman read list of sub-committees with Pearl Meadows and Teresa Larrison added to Fund Raising Committee.  All agreed letter requesting donations be just one page. 

Tax exemption given by IRS.

Tax number will be E9931-8377-01

 

 Treasurer Sue Barfield 

Current Balance:  $10,634.12

 

Don Snodgrass 

Website has been updated

 

Chairman Carrell noted slow start on fund raising & encouraged new ideas. 

Meeting adjourned.

 

Members Present:  Abell, Barfield, R. Bess, Bremer, Carrell, Davis, Dillon, Durham, Fuqua, Harris, Laird, McDaniel, D Snodgrass, P Snodgrass, Wehrmeyer, West

Two guests present:  Pearl Meadows, Teresa Larrison

 

Mary Bremer, Secretary

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May 12^th, 2009

Minutes

 

Meeting called to order by Chairman Carrell with roll call and approval of minutes following.

 

Rudy Bess, Founders Report:

               Gift of $2500.00 and maybe more in future came from St. Louis Ovarian Cancer Association (SLOCA)

               Vitruvius Man used as symbol on posters is medical and not religious. 

               Motion made with second to accept revised one page letter requesting donations.

               Motion passed.

               Letters not to go out until after American Cancer Relay for Life is held.

 

Carrell, Chairman Report:

               Members must get items on agenda Thursday before Tuesday meetings. 

               Lighthouse in flood plain and will be raised by 4 ½ feet.

               Final drawing and specs must be vote3d on again by committee before being sent to Corp. of Eng.

               Discussion followed about future site improvements.

               Simple maintenance agreed upon.

               Don Snodgrass will report at next meeting whether LaFarge donation will be cement or concrete.

               Agreement made that committee needs more info on construction requirements.

 

Treasurers Report (Carrell):

               $2,500 gift plus $10,634.12 with total in account $13,134.12

 

Clarke, Fund Raising Committee:

               Tentative date for “Walk In the Light” fundraiser is September 12^th, 2009. 

               Teams will be formed to participate.

               Motion made with second for Clarke to proceed with plans.

               Motion passed.

 

C.I.C. Report, Rudy Bess:

               Rudy and Deena Harris visited Missouri Baptist Cancer Center and Pratt Wellness Center for Cancer info.

               Volunteer help for future cancer workshops is promised. 

               Karen Laird will call for volunteers as needed.

 

Bremer, Secretary:

               Quorum needs to be established and those with voting rights need to be listed.

               Simple majority number needs to be known.

 

Rudy Bess:

               Request made that one side of Library sign split by Library hours and other side be Cancer info.

               To be decided Yes or No by Library Board.

               Volunteer badges given out.

               Foundation will pay for costs of badges and change of sign if done.

 

Don Snodgrass, Website:

               Need for clarification of web sites, their use, and info on each.  These 3 sites are as follows:

               Hope Light Info:                 www.hoplightmetropolis.com

               Library :                              www.metropolis.lib.il.us

               Hope Foundation              www.hopelightproject.com

 

Meeting adjourned by Chairman Carrell

Members Present:

               Rudy Bess

               Mary Bremer

               Bill Carrell

               Andy Clarke

               David Fuqua

               Karen Laird

               Billy McDaniel

               Don Snodgrass

               Pat Snodgrass                   

 

Sub Committee Members Present:

               Daugherty

               Davis

               Meadows

              

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